The following Privacy Policy valid as of 1 June 2024

This Privacy Policy discloses how we, PT Buana Varia Komputama and our related product (“Atmost”) collect, store and process Your data in Our Services (as defined below). We are committed to maintaining the highest standards of data management integrity, ensuring that the security of Your Personal Data is our utmost priority. This policy applies to all users of Our Services who access them through websites and mobile applications.

Definitions

“Our Services” means the suite of applications and systems developed and registered by PT Buana Varia Komputama, including but not limited to: Atmost, Si Abah, Si Jawara, Si AA Manjur, SIBOS, SISKKA, MASO - Atmost Tobelo, E-Sensi RSEH, SIAP BOS, SIAP PAK, SI PAWANG, SI AKSEL, Atmost RSUD Mimika, Si Kepo.

“Applicable Law” means all the laws, regulations, policies, licenses, and any regulatory that applicable now or as they may be amended or enacted over time.

Type of Personal Data We Collect

We will process the following categories of Personal Data about You in connection with Your use of the Service. The specific types of data processed will vary based on the context of collection, the circumstances under which the data is gathered, and the specific nature of the Service or transactions being performed. This processing is conducted to ensure the efficient and accurate delivery of Our Services, in compliance with applicable laws and regulations, and to enhance Your overall user experience.

1. Personal Identity Data, including but not limited to name, address, date of birth.
2. Contact Data, including but not limited to email and phone number.
3. Device Data includes unique device ID.
4. Data related to Your activities when using Our Service, including but not limited to user content (photo or document) as well as face data (self-picture photos) used for employee attendance purposes.
5. Location Data Includes geo-location information used to ensure attendance accuracy when You use Our Service.

How We Collect Your Personal Data

We acquire and collect Your Personal Data in several ways, such as:

1. We obtain Your Personal Data directly from the employee records registered by Your organization's human resources department. This includes Personal Data that has been within Our Service are directly registered by Your organization's human resources department.
2. We gather information through the devices you utilize, which may include but is not limited to location data, unique device IDs, and application version numbers. Location data is only collected when the application is in use, specifically when the user is making attendance. These measures are implemented to ensure accuracy and relevance in the collection of your Personal Data, thereby upholding the integrity of our services.

Use Of Your Personal Data

For the Personal Data we collect, we may utilize it for the following purposes or other purposes as required or permitted by applicable law:

1. Used for App Functionality.
2. Usage of main features in Our Service as attendance management system, we may collect and store Your Personal
3. Data in the form of selfies for verifying user identity during attendance entries. This biometric data ensures that attendance records are accurate and secure, preventing fraud and confirming that only authorized individuals are logging their attendance.
4. Monitoring and analyzing Your activities and behavior and the usage of features that available on Our Service.
5. Handling and resolving technical issues on operational problems that occur on Our Services

We understand the importance of transparency regarding the retention of Personal Data specifically face data (selfie photos) within our Service. Face data is stored for a specific duration of 3 (three) years following its initial capture. This retention period is determined based on our operational needs, primarily for the purpose of verifying attendance and ensuring security within our Service.

The chosen duration strikes a balance between fulfilling our operational requirements and respecting user privacy. After the specified period, face data is securely deleted from our systems to uphold privacy standards and prevent unnecessary data retention.

User Rights

We are committed to ensuring the accuracy and privacy of Your Personal Data. As a user, You have the following rights to:

• Update Personal Data: If any of your personal information is incorrect or has changed, you have the right to request an update.
• Account Management: If you wish to disable your account, usually in the event of resignation or termination of employment, you can make a request through the Human Resource Department. They manage user accounts and will assist you in deactivating, delete and/or destroy Your Personal Data as per your request.

To exercise these rights, please contact the Your organization's human resources department. We will respond to your request promptly and ensure that your data is handled in accordance with our privacy policy and applicable laws.

Cookies

Cookies are files with a small amount of data that are commonly used as anonymous unique identifiers. These are sent to your browser from the websites that you visit and are stored on your mobile device's internal memory.

Our Service does not use these “cookies” explicitly. However, the app may use third party code and libraries that use “cookies” to collect information and improve their services. You have the option to either accept or refuse these when You use Our Services or access the Platform.

Security

We continuously strive to enhance the security of Your Personal Data by using the latest technology and adhering to applicable regulations to meet the expectations and requirements of related parties.

While we strive to protect Your Personal Data, we cannot guarantee its integrity and accuracy considering transmission through the internet is not completely secure. It is Your responsibility to maintain the confidentiality of Your account information and to ensure the security of the device You use. You must take appropriate measures to safeguard Your device and be vigilant in protecting Your Personal Data.

Updates to the Privacy Policy

We may review and change this Policy from time to time. Therefore, it is advisable for You to review this page periodically for any changes. Any modifications to this policy will be promptly communicated by posting the updated version on this page. These changes are effective immediately after they are posted on this page.

Contact

If You have any questions regarding this Privacy Policy, please contact us through lukman@bvk.co.id